Program Operation Assistant

PROGRAM OPERATIONS ASSISTANT

Part-Time, or Full-Time, Starting January 2022

The Program Operations Assistant will provide general support to program staff in the areas of administration, communications, concerts, and special projects. This position reports to the Chief Program Officer.

NOTE TO APPLICANTS:

Please follow the application instructions listed at the end of this job description

Summary of Position

The Humanity & Health Foundation (HHF) seeks a dependable, motivated, detail-oriented individual to take on the position of Program Operations Assistant.

The Program Operations Assistant will provide general support to program staff in the areas of administration, communications, concerts, and special projects. This position reports to the Chief Program Officer.

The successful candidate will have at least one year of administration experience in a corporate or nonprofit setting, a willingness to learn and develop administrative systems with the CPO and program staff, and demonstrate an unyielding commitment to the success of the HHF organization.

Key Duties of the Program Operations Assistant

• Support program operations through general, daily administrative support
• Understand HHF procedures and policies and implement them daily
• On behalf of the CPO, draft emails and documents, collect and analyze information, and initiate communications
• Prepare materials and presentations for program meetings and special events
• Track and process human resources documents as required
• Take minutes and write summaries at program meetings
• Meet and greet visitors of program staff, prepare meeting rooms and meal arrangements
• Assist with tracking and production of payroll documents
• Assist with volunteers/staff/clients registration processing and clientele records
• Assist with tracking and documenting the purchase of program materials
• Working with the program team ensure properly functioning program materials and resources
• Assist program team for meetings, webinars, conferences, recordings, and special events
• Assist program team with implementation and monitoring of COVID-19 safety policies
• Serve as an administrative liaison between the CPO, the executives, and other members of the HHF
• Plan and coordinate travel arrangements for program staff including airplane tickets, hotel accommodations, ground transportation
• Other administrative tasks as assigned by the CPO
• Work on Special projects as assigned

Education & Experience:

• Associate’s Degree or Bachelor’s degree
• Minimum one-year experience in a corporate or non-profit setting
• Strongly skilled in Word, Excel, PowerPoint, Google Docs

Candidate Profile and Skills:

• Ability to learn new systems and procedures
• Understand the importance of confidentiality
• Possess a high level of discretion and diplomacy
• High integrity, dependable and self-motivated
• Natural curiosity and creativity
• Superior organization skills, both cloud-based and office-based
• Superior time-management skills and ability to meet deadlines
• Possesses extreme optimism and tenacity, especially in the face of challenging, high-pressure situations
• Entrepreneurial and innovative spirit who thrives in a fast-paced and ever-changing work environment
• Impeccable communication skills, both written and oral
• Knowledge of the nonprofit sector, community outreach, and youth development
• Ability to work independently and under supervision

Additional Work Demands

• Must be willing and able to work some evenings and weekends

Notes:

The Program Operations Assistant is a full-time position starting at the winning candidate’s earliest availability.

Salary range: TBA, commensurate with experience.  Background check required.

To Apply:

Email the following in PDF format to secretary@humanitynhealth.org with the subject “Program Operations Assistant”:

• Cover letter
• Resume
• Three professional references

It is the policy of the  Humanity and Health Foundation not to discriminate against any applicant for employment, or any employee because of age, color, sex, disability, national origin, race, religion, or veteran status